Forms & Policies


Listed below is a brief list of commonly used forms at Cal Poly including where to obtain them, as well as general instructions for the student to initiate the process. Keep in mind that, depending on the situation, forms may take up to the length of one quarter to be processed. To check on the status of the form, contact Orfalea Student Services at 805-756-2601 or cobadvis@calpoly.edu.

These processes are specific to the Orfalea College of Business. If a course is not offered within the Orfalea College of Business, the corresponding form should be submitted to whichever department the course is being taken within.

For an official list of all Cal Poly forms and their processes, please visit the Office of the Registrar forms page.

Important note about CR/NC Option (read fully):
  • Classes taken credit / no-credit do not have an impact on GPA. This option refers to courses that are normally regular graded courses.
  • If a C- or better is earned, the student will receive CR for the course. If a D+ or lower is earned, the student will receive NC for the course and units will not be earned/given.
  • Students have until the last day of classes (Tuesday, November 24) to change their grading basis to CR/NC from letter grade or vice versa.
  • None of the CR/NC units students take during Fall 2020 will count toward the 16 unit limit.
  • There will be no limit in the number of units you can take CR/NC during Fall 2020.
  • The condition that a student need to have a 2.00 GPA in order to take CR/NC will not apply in Spring 2020.
  • Students will be able to take more than 4 units of GE courses in CR/NC in Fall 2020.
  • If you’re taking a class for grade forgiveness, you should not enroll in it using CR/NC.
  • Some graduate programs or employers may want to see letter grades in major and/ concentration courses, students should carefully consider the implications of selecting CR/NC grading.
  • Please wait to change courses to CR/NC until after October 12. If students don’t wait until after October 12, students’ registration for Winter quarter (which is based on Expected Academic Progress) will be negatively affected. Students have until November 24th to change the grading option to CR/NC.  If you have changed it to CR/NC, please go back and change it to grading option.

Description: Allows a student to declare or change their concentration within the Orfalea College of Business.

Declaring (or changing to) Accounting: Obtain form at Orfalea Student Services (03-100) or download it as a PDF. You must meet with  James Kaney (jkaney@calpoly.edu) to obtain a signature. Then, submit form to Orfalea Student Services.

Declaring (or changing to) any other concentration: Complete an online form.

Time-frame: These forms typically take 4-6 weeks to process before showing up in your Cal Poly portal.

High-volume dates: Ongoing, influx in submissions in Spring Quarter

Description: Allows a student to withdraw from a course after the add/drop deadline.

Obtain form at: TBD (more information to come)

Next steps: TBD (more information to come)

Requirements: There must be a serious and compelling reason for withdrawing from the course that occurred after the add/drop deadline of the quarter. View the complete requirements from the Office of the Registrar on their Withdrawal Procedures page.

Deadline: End of week 7 of the quarter (Friday, 5pm)

Description: Allows a student to move to an earlier graduation date after already having been assigned an expected graduation date (shown in Poly Profile).

Obtain at: PowerForm online from the Office of the Registrar’s website (HERE)

High-volume dates: Ongoing, or generally around registration time (week 6, 7, 8, 9)

Description: Allows a student to move to a later graduation date after already having been assigned an expected graduation date (shown in Poly Profile).

Obtain at: E-Form online from the Office of the Registrar’s website (HERE). The form will be sent directly to Student Services for approval.

High-volume dates: Ongoing, or generally around registration time (week 6, 7, 8, 9)

Description: Allows a student to withdraw from all of their courses for a term within the first seven weeks of the quarter.

Obtain at: TBD (more information to come)

Next steps: TBD (more information to come)

Requirements: There must be a serious and compelling reason for withdrawing from the term that occurred after the add/drop deadline of the quarter. View the complete requirements from the Office of the Registrar on their Withdrawal Procedures page.

Deadline: End of week 7 of the quarter (Friday, 5pm)

Description: Allows a student to register for more than 22 units in a single quarter.

Obtain at: PowerForm found on the Office of the Registrars website (here)

Next steps: Complete prior to the April 15th @5pm deadline

High-volume dates: Generally around registration time (week 6, 7, 8, 9)

Description: Allows a student to retroactively withdraw from a previous quarter for extenuating circumstances out of the student’s control.

Obtain at: the Office of the Registrar (01-222)

Next steps: Meet with an Academic Advisor at Orfalea Student Services.

Requirements: Must include a student statement and supporting documentation of the extenuating circumstance. View the complete requirements from the Office of the Registrar on their Withdrawal Procedures page.

Deadline: End of term one academic year after initial quarter was graded

Description: Allows a student to not be enrolled in courses at Cal Poly for 3+ consecutive quarters (not including summer) due to reason that contributes to the student’s educational objective.

Obtain at: Fillable PDF online from the Office of the Registrars website (here)

Next steps: Download and email completed form to cobadvis@calpoly.edu with documentation

Read more about the Office of the Registrar’s policies on Leaves of Absences.

High-volume dates: Ongoing, typically not time sensitive

Description: Allows a student to not be enrolled in courses at Cal Poly for 3+ consecutive quarters (not including summer) due to a military necessity. This leave may be extended for up to 5 years.

Obtain at: Fillable PDF online from the Office of the Registrars website (here)

Next steps: Download and email completed form to cobadvis@calpoly.edu with a copy of military orders.

Read more about the Office of the Registrar’s policies on Leaves of Absences.

High-volume dates: Ongoing, typically not time sensitive

Each of the 7 minors within the Orfalea College of Business have different requirements for declaring. For a list of these minors and their requirements, visit the OCOB Minors page for more information. Additionally, visit the Cal Poly Minors page for a comprehensive list of all minors offered at Cal Poly.

Description: Allows a student to request a deviation from the published curriculum for a Major/Support course within the Orfalea College of Business.

Obtain at: Please visit the Student Forms Request here to initiate the process. After you submit the form, you will receive a link to complete the an Adobe Sign form. Please allow 1-2 business days for you to receive the email for the Adobe Sign form.

Note: It is recommended to discuss the likelihood of the substitution being approved with the chair of the corresponding department.

Time-frame: These forms typically take 6-8 weeks to process before showing up in your Cal Poly portal. It is best to submit this form before enrolling in a course that you are hoping to substitute.

High-volume dates: Ongoing, typically not time sensitive

Description: Allows a student to withdraw from a course after the end of the 7th week of the quarter.

Obtain form at: Orfalea Student Services (03-100) or the Office of the Registrar (01-222)

Next steps: TBD (more information to come)

Requirements: There must be an emergency reason for withdrawing from the course that occurred after the end of the 7th week of instruction. View the complete requirements from the Office of the Registrar on their Withdrawal Procedures page.

Deadline: End of week 10 of the quarter (Friday, 5pm)

Description: Allows a student to withdraw from all of their courses for a term after the end of the 7th week of the quarter, until the last date of the quarter.

Obtain at: Orfalea Student Services (03-100) or the Office of the Registrar (01-222)

Next steps: Meet with an Academic Advisor at Orfalea Student Services.

Requirements: There must be an emergency reason for withdrawing from the term that occurred after the end of the 7th week of the quarter. View the complete requirements from the Office of the Registrar on their Withdrawal Procedures page.

Deadline: End of week 10 of the quarter (Friday, 5pm)

Description: Allows a student to request to move to a different catalog.

Obtain at: Fillable PDF online from the Office of the Registrars website (here)

Next steps: Complete, download, and email form to cpdots2@calpoly.edu

Requirements: Note that you may only change to a newer catalog, not an older one. For example, if you came to Cal Poly on the 15-17 catalog, you may switch to the 17-19 catalog, but NOT to the 13-15 catalog.

High-volume dates: Ongoing, typically not time sensitive

Description: Allows a student to participate in a commencement ceremony that is different than the one that they are scheduled to participate in (shown in Poly Profile).

Obtain at: the Cal Poly Commencement Website

High-volume dates: Leading up to commencement (weeks 6, 7, 8 and 9 of Spring and Fall quarter)

Description: Allows a student to enroll in a course after the add/drop deadline.

Obtain at: Complete the E-Form found on the Office of the Registrars website or here.

Next steps: Keep in mind, you may be subject to a $25 late registration fee.

High-volume dates: Generally around start of quarters (week 1, 2)

Description: Allows a student to not be enrolled in courses at Cal Poly for 3+ consecutive quarters (not including summer) due to a medical necessity. This form may be submitted retroactively.

Obtain at: Fillable PDF online from the Office of the Registrars website (here)

Next steps: Download and email completed form and a written letter with medical documentation to cobadvis@calpoly.edu

Read more about the Office of the Registrar’s policies on Leaves of Absences.

High-volume dates: Ongoing, typically not time sensitive